Last updated: Jun 29, 2021

Workday

Sign into Workday and automate onboarding and offboarding processes

Overview

Workday human capital management is a focused cloud-based system, providing you with a single data source, security model, and user experience. Workday evolves to meet the changing business needs of today and for the future. The user-friendly, global system ensures that customers are always on the latest version with up-to-date capabilities, whether they're using Workday on a browser or mobile device.

Okta and Workday partner to make lifecycle management easier, faster, and safer for you and your company. Okta's pre-built integration unifies HR and IT, using employee data and updates in Workday to inform the user lifecycle across IT systems, including Active Directory, SaaS and on-premises applications.

The Challenge

An HR Information System (HRIS) is typically the system of record for employees, but needs to share data with IT in order to create user accounts, assign applications, and deactivate users.As HR systems, directories and apps move to the cloud, HR and IT have to find more efficient and less risky ways to communicate.

  • Inefficient processes: sending data via email, attachments, or file extracts is time-consuming and error prone
  • Security gaps: The average company takes two days to deprovision users, putting company data at risk
  • Employee downtime: Employees have to file helpdesk tickets and wait to get assigned apps and update permissions

The Solution

Okta’s pre-built integration unifies HR and IT, using employee data and updates in Workday to inform the user lifecycle across IT systems, including Active Directory, SaaS and on-premises applications.

Connecting to identities icon

Automate user provisioning: Use HR triggers such as New Hires and user attributes like title or department to automatically assign IT-managed applications

Info

Improve data freshness and fidelity: Ensure employee attributes stay up to date everywhere with bi-directional sync - get key IT data, like email and phone, back into HR systems.

Access control icon

Decrease security risks when employees leave: Close security loopholes upon employee departure with real-time deprovisioning and access suspension based on HR triggers.

HR-Driven Provisioning icon

Make employees productive from day one: Provision new hires before start date, update permissions in real-time as roles change, and enable them to maintain their own profiles.

Workday Partner Diagram

Case Study

"Now that we provision from Workday into Okta, user creation is automatic."
– Dan Bowden, Infrastructure Engineer, Xero

Functionality

Add this integration to enable authentication and provisioning capabilities.

Provisioning


Documentation

Here is a section all about documentation, integration, and implementation.

  • Datasheet:

    Connect HR and IT Systems to Automate Employee Lifecycle Management

    Read it
  • Documentation:

    Workday + Okta Deployment Guide

    Read it
  • Demo:

    How Okta and Workday Can Work Together

    Read it

Okta Verified
Okta Verified
The integration was either created by Okta or by Okta community users and then tested and verified by Okta.

Languages Supported

English

Functionality